Stewarding
Background
Running throughout July in Aberdare "Town of Song", Rhondda Cynon Taf, Caradogfest features a whole series of exhibitions, talks and choral performances, centred on the weekend of July 15th & 16th
Our focus is on the central Saturday event on Saturday July 16th, and specifically supporting the road closure and visitor welfare
Further information on all events are available below, with additional information available via their respective websites
Running throughout July in Aberdare "Town of Song", Rhondda Cynon Taf, Caradogfest features a whole series of exhibitions, talks and choral performances, centred on the weekend of July 15th & 16th
Our focus is on the central Saturday event on Saturday July 16th, and specifically supporting the road closure and visitor welfare
Further information on all events are available below, with additional information available via their respective websites
Caradogfest 2022
Saturday July 2nd
FREE Heritage Talk: "Caradog, the Côr Mawr and their effect on Welsh Culture"
10:30am
Cynon Valley Museum
Tickets: FREE
Book Here
Location
Find us at what3words.com/formed.orchestra.wisely
FREE Heritage Talk: "Caradog, the Côr Mawr and their effect on Welsh Culture"
10:30am
Cynon Valley Museum
Tickets: FREE
Book Here
Location
Find us at what3words.com/formed.orchestra.wisely
Friday July 15th
Gala Concert
Côr Mawr • Ragsy • Cat Southall
7:00pm
St Elvan's Church
Tickets: £12
Book Here
Location
Find us at what3words.com/uses.tunes.lovely
Saturday July 16th
Live Lounge
10:30 to 15:00
Free Live Music in the Coffee Lounge of Hyb Restaurant at Cynon Linc
Location
Find us at what3words.com/smiled.audio.ramp
Saturday July 16th
FREE Outdoor Choral Festival
12:00
Procession from St Elvan's to Library Square
12:15
Childrens' Choir - Library Square
12:30
Côr Mawr - Library Square
13:00
Dispersal
Location
Find us at what3words.com/fund.supporter.taken
13:30 to 15:30
FREE Individual Choir Performances
- Library Square
13:30 Dare To Sing Ladies Choir
14:10 Treharris Male Choir
14:50 Cwmbach Male Choir
Location
Find us at what3words.com/fund.supporter.taken
- Lloyds Square
13:30 Mount Choral
14:10 Croeso
14:50 Phoenix
Location
Find us at what3words.com/grew.newly.visits
- Market Square
13:30 Pelenna Male Choir
14:10 Cwmdare Voices
14:50 Mountain Ash RFC
Location
Find us at what3words.com/composers.tasty.filer
- St Elvan's
13:30 Glynneath Male Choir
14:10 Rechoir
14:50 Colstars
Location
Find us at what3words.com/uses.tunes.lovely
15:30
Côr Mawr - Library Square
Location
Find us at what3words.com/fund.supporter.taken
Sunday July 17th
FREE Gymanfa Ganu
Chaired by Beth Winter MP
6:30pm
Green Street, Chapel
All welcome!
Location
Find us at what3words.com/steep.prompting.fleet
Exhibitions
Cynon Valley Museum
"The Life of Caradog"
July 1st to 30th
Tuesday to Saturday
10:00 to 15:00
cynonvalleymuseum.wales
Location
Find us at what3words.com/formed.orchestra.wisely
"The Life of Caradog"
July 1st to 30th
Tuesday to Saturday
10:00 to 15:00
cynonvalleymuseum.wales
Location
Find us at what3words.com/formed.orchestra.wisely
St Elvan's
"Here Be Dragons"
July 1st to 30th
Monday to Saturday
10:00 to 16:00
www.stelvans.com
Location
Find us at what3words.com/uses.tunes.lovely
"Here Be Dragons"
July 1st to 30th
Monday to Saturday
10:00 to 16:00
www.stelvans.com
Location
Find us at what3words.com/uses.tunes.lovely
Promotions & Locations
A wide range of promotions are also available in the town of Aberdare this July. For full details, click here
A full listing of all Caradogfest locations is also available here
Stewarding Plan
Outline
As stated above, our focus is on the Free Outdoor Choral Performances and Procession preceding on Saturday July 16th, the plan for which is as follows:
St Elvan's Church in the centre of Aberdare will be the marshalling base for the performers and local school children involved in the procession which starts the day
St Elvan's is located on Church Street, CF44 7AB and can be found on online at what3words.com/uses.tunes.lovely
The Church will be open from 10:00 onwards. It has an in-house coffee shop and will also have bottled water stocked on site for performers and stewards, as will Green Street Chapel at Library Square
Performers
Featured in the procession will be the participating choirs (380 total), local school children (c.100) and brass band (c.30)
Meeting Times
The adult choirs and brass band will all meet at St Elvan's from 11:00 onwards, while the children's choirs will first meet at Green Street Chapel c.11:00, before then walking up to St Elvan's for the start of the procession
Green Street Chapel is located on Library Square and can be found online at what3words.com/steep.prompting.fleet
Road Closure
A road closure is in place on the Saturday as per the diagram below
As stated above, our focus is on the Free Outdoor Choral Performances and Procession preceding on Saturday July 16th, the plan for which is as follows:
St Elvan's Church in the centre of Aberdare will be the marshalling base for the performers and local school children involved in the procession which starts the day
St Elvan's is located on Church Street, CF44 7AB and can be found on online at what3words.com/uses.tunes.lovely
The Church will be open from 10:00 onwards. It has an in-house coffee shop and will also have bottled water stocked on site for performers and stewards, as will Green Street Chapel at Library Square
Performers
Featured in the procession will be the participating choirs (380 total), local school children (c.100) and brass band (c.30)
Meeting Times
The adult choirs and brass band will all meet at St Elvan's from 11:00 onwards, while the children's choirs will first meet at Green Street Chapel c.11:00, before then walking up to St Elvan's for the start of the procession
Green Street Chapel is located on Library Square and can be found online at what3words.com/steep.prompting.fleet
Road Closure
A road closure is in place on the Saturday as per the diagram below
A full size PDF of the road closure can be opened or downloaded by clicking on the icon below
| Road Closure PDF |
Event Management
The overall event on the day will be managed by St Elvan's Business Development & Marketing Officer Craig Roberts
Contact
saintelvans@gmail.com
07901 991 013
The individual choir stages will be managed by Ellis Lee of EML Events
The road closure will be managed by Forrest Traffic Management, supported with stewarding assistance from ourselves
Forrest are responsible for TM design and execution. The company will have 8 operatives on site on the road closure, which will include two way traffic lights and signage, road closure diversion signage and the installation of warning signs seven days prior to the event
Responsibilities
Our job is to support Forrest & EML in the delivery of the event
Forrest will handle all the complexities of the physical road closure, redirection of traffic and all issues arising from that
We are there to support them in delivery, and the reopening of the roads in the event of an emergency (i.e. the need for emergency services access or similar)
Similarly with the performance events, EML will handle the technical issues of supporting the choirs with PA systems, chairs, etc.
Our role is to support in terms of providing a visible presence for enquiries, assisting with any crowd management required and observing and reporting any potential anti-social behaviour
Communication
Communication will be undertaken by means of two way radios
The event management team stewards, first aid and event staff will have access to dedicated hand held radios and also mobile phones
The Stage PA's will be used for safety announcements and may be used for emergency announcements if required
A back-up system utilising a battery powered megaphone will be used if the main PA system were to fail
The radios are user friendly and instruction will be given on the morning of the event
Good radio etiquette is vital. The radios should not be used for general conversation, and channels must be kept clear in the event that an urgent situation arises
At all times, please be sure to let one speaker finish before responding. Talking across each other will simply cancel out each other's communications
Toilets | First Aid
Lavatories are located in Library Square Car Park
First Aid is provided by St John Ambulance and located in Green Street Chapel on Library Square
An ambulance is also available on site at Library Square
What To Do In The Event Of An Incident
Any and all incidents, from lost children, to emergency vehicle access required to anti-social behaviour should be reported to the Event Manager and from there the wider team can follow instruction and react accordingly
Event Management can always be reached on radio, by simply requesting "Station X to Control"
In the event of radio failure, Event Management can be reached throughout the day on 07901991013
The overall event on the day will be managed by St Elvan's Business Development & Marketing Officer Craig Roberts
Contact
saintelvans@gmail.com
07901 991 013
The individual choir stages will be managed by Ellis Lee of EML Events
The road closure will be managed by Forrest Traffic Management, supported with stewarding assistance from ourselves
Forrest are responsible for TM design and execution. The company will have 8 operatives on site on the road closure, which will include two way traffic lights and signage, road closure diversion signage and the installation of warning signs seven days prior to the event
Responsibilities
Our job is to support Forrest & EML in the delivery of the event
Forrest will handle all the complexities of the physical road closure, redirection of traffic and all issues arising from that
We are there to support them in delivery, and the reopening of the roads in the event of an emergency (i.e. the need for emergency services access or similar)
Similarly with the performance events, EML will handle the technical issues of supporting the choirs with PA systems, chairs, etc.
Our role is to support in terms of providing a visible presence for enquiries, assisting with any crowd management required and observing and reporting any potential anti-social behaviour
Communication
Communication will be undertaken by means of two way radios
The event management team stewards, first aid and event staff will have access to dedicated hand held radios and also mobile phones
The Stage PA's will be used for safety announcements and may be used for emergency announcements if required
A back-up system utilising a battery powered megaphone will be used if the main PA system were to fail
The radios are user friendly and instruction will be given on the morning of the event
Good radio etiquette is vital. The radios should not be used for general conversation, and channels must be kept clear in the event that an urgent situation arises
At all times, please be sure to let one speaker finish before responding. Talking across each other will simply cancel out each other's communications
Toilets | First Aid
Lavatories are located in Library Square Car Park
First Aid is provided by St John Ambulance and located in Green Street Chapel on Library Square
An ambulance is also available on site at Library Square
What To Do In The Event Of An Incident
Any and all incidents, from lost children, to emergency vehicle access required to anti-social behaviour should be reported to the Event Manager and from there the wider team can follow instruction and react accordingly
Event Management can always be reached on radio, by simply requesting "Station X to Control"
In the event of radio failure, Event Management can be reached throughout the day on 07901991013
Radio Codes
Incidents should be reported by codes, as follows:
Lost child
Event control, security control
DISNEY
Suspicious package
Any security, event control, event manager, security manager
CODE ORANGE
Standby for show stop
Stage Manager, Event Control, Event Manager, Safety Manager
HELLO GREEN MAN, HELLO GREEN MAN
Show stop
Stage Manager, Event Manager, Safety Manager
GREEN MAN GO, GREEN MAN GO
Site evacuation
Event manager, Safety manager
CODE 1 GO, CODE 1 GO
R.V.P evacuation
Event Manager, safety manager
CODE BLACK
Incidents should be reported by codes, as follows:
Lost child
Event control, security control
DISNEY
Suspicious package
Any security, event control, event manager, security manager
CODE ORANGE
Standby for show stop
Stage Manager, Event Control, Event Manager, Safety Manager
HELLO GREEN MAN, HELLO GREEN MAN
Show stop
Stage Manager, Event Manager, Safety Manager
GREEN MAN GO, GREEN MAN GO
Site evacuation
Event manager, Safety manager
CODE 1 GO, CODE 1 GO
R.V.P evacuation
Event Manager, safety manager
CODE BLACK
Event Timings
Event timings are as follows:
12:00
Procession from St Elvan's to Library Square
12:15
Childrens' Choir - Library Square
12:30
Côr Mawr - Library Square
13:00
Dispersal
13:30 to 15:30
FREE Individual Choir Performances
- Library Square
13:30 Dare To Sing Ladies Choir
14:10 Treharris Male Choir
14:50 Cwmbach Male Choir
- Lloyds Square
13:30 Mount Choral
14:10 Abercynon
14:50 Phoenix
- Market Square
13:30 Pelenna Male Choir
14:10 Cwmdare Voices
14:50 Mountain Ash RFC
- St Elvan's
13:30 Glynneath Male Choir
14:00 Croeso Singers
14:10 Rechoir
14:40 Croeso Singers
14:50 Colstars
15:20 Croeso Singers
15:30
Côr Mawr - Library Square
16:00
Close
Refreshments
Water
Bottled water is available throughout the day from Green Street Chapel and St Elvan's
*Please remind performers and stewards to retain and refill their bottles rather than disposing of them. The heat is expected to be extreme and refilling water bottles will help
Sandwiches
Sandwiches are being provided for all performing groups. These will be available on a timed schedule upstairs at St Elvan's and also at St Elvan's Parish Hall on Monk Street, as follows:
Sandwiches @ St Elvan's
13:30 Cwmdare Voices (32)
13:30 Croeso (10)
14:00 Mountain Ash (25)
14:00 Phoenix Singers (25)
14:30 Pelenna (24)
14:30 Glynneath (15)
Sandwiches @ Parish Hall
13:30 Treharris (25)
13:30 Re Choir (15)
14:00 Cwmbach (45)
14:00 Colstars (12)
14:30 Dare To Sing (70)
14:30 Mountain Ash Choral (40)
Steward Timings
Based on the above, the following steward timings are therefore required:
08:00
Car Park closures:
1) High Street Car Park
Darrell Williams | Matthew Hall
2) Rock Grounds Car Park
Howard Rees | Mike Shellard
3) Library Car Park
Stephen Stevenson | Byron Jones
10:30
Steward Briefing
St Elvan's
11:00
Prep for road closure - move to assigned stations
4) Victoria Square | Monk Street
Mike Rees | Steve Williams
Vehicle: Dave Manning | Mike Rees
5) High Street | Seymour Street
Darrell Williams | Matthew Hall
Vehicles: Phillips Monumental Masons
6) Dean Street | Weatherall Street
Michael Jenkins | Gareth Howells
Vehicle: Mike Jenkins
7) Commercial Street | Duke Street
David Barnsley | Matthew Thomas
Vehicle: David Barnsley
8) Market Street | Duke Street
Michael Jones | Chris Paget
Vehicle: Michael Jones
9) Market Street | Cardiff Street
David Driscoll | Steven Davies
Vehicle: David Driscoll
10) Victoria Square | Canon Street
Forest Traffic Management
Additional Stewards
Market Square
11) Douglas Price | Gary Davies
Library Square
12) Stuart Pugh | Kevin Edwards
St Elvan's
13) Sharon Rees | Phil Rees
Lloyds Square
14) Keith Boggis | David Carr
Relief Stewards
15) Luke Thomas | Jeff Wood
16) Ann Crimmings | Hazel Jones
17) Karen Williams | Sherri Paget
Equipment
Each outdoor venue (Library Square, Lloyds Square & Market Square) requires both a piano and gazebo for weather cover. These need to be distributed following the morning Steward Briefing and returned following the final performance of the day, as follows:
Gazebos
Stuart Pugh | Kevin Edwards
1) From St Elvan's to Market Square
2) From St Elvan's to Lloyds Square
3) From Green Street Chapel to Library Square
*Please note, all Gazebos must be weighted down when installed
Pianos
Douglas Price | Gary Davies
1) From St Elvan's to Market Square
2) From St Elvan's to Lloyds Square
3) From Green Street Chapel to Library Square
*Pianos will be connected to and disconnected from power by Event staff
Return of Equipment
At the close of the day for each venue (15:30 Market Square & Lloyds Square and 16:00 at Library Square) ALL equipment (all gazebos and pianos) are to be returned to St Elvan's
11:30
Road closure coordinated by Forrest TM
12:00
Procession departs St Elvan's
12:15
Event commences at Library Square
13:00
Library Square event ends and choirs disperse
13:00 to 15:00
Maintain road closure
Maintain presence at satellite events
Maintain communication throughout
15:30
Event Finale at Library Square
16:00
Event close - road closure ends
Return radios to St Elvans
Depart
Event timings are as follows:
12:00
Procession from St Elvan's to Library Square
12:15
Childrens' Choir - Library Square
12:30
Côr Mawr - Library Square
13:00
Dispersal
13:30 to 15:30
FREE Individual Choir Performances
- Library Square
13:30 Dare To Sing Ladies Choir
14:10 Treharris Male Choir
14:50 Cwmbach Male Choir
- Lloyds Square
13:30 Mount Choral
14:10 Abercynon
14:50 Phoenix
- Market Square
13:30 Pelenna Male Choir
14:10 Cwmdare Voices
14:50 Mountain Ash RFC
- St Elvan's
13:30 Glynneath Male Choir
14:00 Croeso Singers
14:10 Rechoir
14:40 Croeso Singers
14:50 Colstars
15:20 Croeso Singers
15:30
Côr Mawr - Library Square
16:00
Close
Refreshments
Water
Bottled water is available throughout the day from Green Street Chapel and St Elvan's
*Please remind performers and stewards to retain and refill their bottles rather than disposing of them. The heat is expected to be extreme and refilling water bottles will help
Sandwiches
Sandwiches are being provided for all performing groups. These will be available on a timed schedule upstairs at St Elvan's and also at St Elvan's Parish Hall on Monk Street, as follows:
Sandwiches @ St Elvan's
13:30 Cwmdare Voices (32)
13:30 Croeso (10)
14:00 Mountain Ash (25)
14:00 Phoenix Singers (25)
14:30 Pelenna (24)
14:30 Glynneath (15)
Sandwiches @ Parish Hall
13:30 Treharris (25)
13:30 Re Choir (15)
14:00 Cwmbach (45)
14:00 Colstars (12)
14:30 Dare To Sing (70)
14:30 Mountain Ash Choral (40)
Steward Timings
Based on the above, the following steward timings are therefore required:
08:00
Car Park closures:
1) High Street Car Park
Darrell Williams | Matthew Hall
2) Rock Grounds Car Park
Howard Rees | Mike Shellard
3) Library Car Park
Stephen Stevenson | Byron Jones
10:30
Steward Briefing
St Elvan's
11:00
Prep for road closure - move to assigned stations
4) Victoria Square | Monk Street
Mike Rees | Steve Williams
Vehicle: Dave Manning | Mike Rees
5) High Street | Seymour Street
Darrell Williams | Matthew Hall
Vehicles: Phillips Monumental Masons
6) Dean Street | Weatherall Street
Michael Jenkins | Gareth Howells
Vehicle: Mike Jenkins
7) Commercial Street | Duke Street
David Barnsley | Matthew Thomas
Vehicle: David Barnsley
8) Market Street | Duke Street
Michael Jones | Chris Paget
Vehicle: Michael Jones
9) Market Street | Cardiff Street
David Driscoll | Steven Davies
Vehicle: David Driscoll
10) Victoria Square | Canon Street
Forest Traffic Management
Additional Stewards
Market Square
11) Douglas Price | Gary Davies
Library Square
12) Stuart Pugh | Kevin Edwards
St Elvan's
13) Sharon Rees | Phil Rees
Lloyds Square
14) Keith Boggis | David Carr
Relief Stewards
15) Luke Thomas | Jeff Wood
16) Ann Crimmings | Hazel Jones
17) Karen Williams | Sherri Paget
Equipment
Each outdoor venue (Library Square, Lloyds Square & Market Square) requires both a piano and gazebo for weather cover. These need to be distributed following the morning Steward Briefing and returned following the final performance of the day, as follows:
Gazebos
Stuart Pugh | Kevin Edwards
1) From St Elvan's to Market Square
2) From St Elvan's to Lloyds Square
3) From Green Street Chapel to Library Square
*Please note, all Gazebos must be weighted down when installed
Pianos
Douglas Price | Gary Davies
1) From St Elvan's to Market Square
2) From St Elvan's to Lloyds Square
3) From Green Street Chapel to Library Square
*Pianos will be connected to and disconnected from power by Event staff
Return of Equipment
At the close of the day for each venue (15:30 Market Square & Lloyds Square and 16:00 at Library Square) ALL equipment (all gazebos and pianos) are to be returned to St Elvan's
11:30
Road closure coordinated by Forrest TM
12:00
Procession departs St Elvan's
12:15
Event commences at Library Square
13:00
Library Square event ends and choirs disperse
13:00 to 15:00
Maintain road closure
Maintain presence at satellite events
Maintain communication throughout
15:30
Event Finale at Library Square
16:00
Event close - road closure ends
Return radios to St Elvans
Depart
Full Event Management Plan
The full event management plan is available via the link below
The full event management plan is available via the link below
| Caradogfest Event Management Plan |